A guide to workplace productivity

Workplace productivity is defined as the combination of a shared vision and teamwork, existing in a friendly environment to enhance the organization’s success. Any workplace no mater how big or small, should be driven by efficiency and stakeholder satisfaction, the result of which is a rewarding work environment for the employees and tangible results for the organization. In case of a reduced input and lower efficiency levels, the business will be affected negatively in terms of survival and sustainability.

Workplace productivity has a huge impact on the employees, the organization the employers and the economy at large, a reason why it has to be taken seriously. Even where there is a highly enabling workplace environment, however, sometimes productivity is low. This cannot be blamed on the employees alone because there are several complementary key drivers of productivity, based on the fact that a small change in one aspect of the organization will have a significant impact on the entire company. To better understand these drivers and what ought to be done to improve workplace productivity, read on.

An effective and capable management system

It takes an effective, friendly and focused management system in the workplace to enhance productivity. Effective management and leadership has nothing related to micromanaging the workplace but rather having a clear vision of what the organization is supposed to achieve. Leadership should as well feature effective communication channels, giving employees at all levels a chance to be heard. While it is not possible to meet the precise demands of every employee, the leadership should at least try to enhance teamwork and employee satisfaction.

The working culture

Every workplace has some culture that has existed for a long time and it affects productivity in a big way. A positive relationship based on mutual trust between the staff and employees will greatly enhance productivity. Valuing people’s insights is manifested as a culture from existing and past leadership regimes that will enhance hard work.

In an environment where employees are naturally wired to work without supervision during their normal working hours, there will be a higher productivity level compared to an environment where employees take it their job as a responsibility that they have to attend to.

The mental aspect

The mental picture and attitude that employees and managers exhibit will determine the level of productivity in any environment. Truth be told, a good mental state is needed to execute activities that will promote good relations and therefore enable the organization to achieve its dreams.

Recognizing, encouraging and motivating employees will give them the mental-being that is needed in an ideal work environment. The workplace aside, issues such as individual domestic violence cases will affect the mental state of individual workers and therefore lower the input that they will inject into the organization.

Technology

Technology is a big tool in any wok environment and it goes a long way in determining whether an organization will succeed or not. Right from the channels of communication to issues such as access to information, there are several aspects of technology that will determine productivity. Combining traditional IT strategies and modern trends will help employees access the kind of resources that are needed to enhance productivity.

In some instances, technology can have a negative impact as well. Considering an instance where employees are expected to communicate through social media, yet a greater percentage constitutes illiterate members, there is a likelihood of low productivity levels. Technology is therefore an aspect of understanding the stakeholders involved and providing the technological faucets that will help them achieve organizational goals faster and in an easy way.

The workplace environment itself

There is a multitude of workplace factors that affect productivity. Issues such as air quality and lighting may sound subtle but they have a big impact. Poor air quality and lighting can affect energy and concentration levels, which lowers productivity by a great margin.

Hygiene and sound levels may also have an impact on productivity. A consultancy company situated next to a dusty and noisy cement manufacturing industry will affect concentration levels and therefore lower productivity. Any environment that does not enhance the well-being of its employees will lower levels of productivity. Ideally, a good workplace environment should offer the following:

  • Ergonomic office chairs for employee safety and comfort
  • Clean air and good lighting systems
  • a clean working environment
  • a spacious environment with little clutter
  • Areas for staff to relax and enjoy each others’ company; we’re a big fan of having a comfy office sofa for them to have a cup of tea on

In summary, there are several aspects that determine the level of input and productivity in an organization. While different industries have different requirements, most of these workplace productivity drivers cut across and therefore determine whether a company will achieve its organizational goals or not.

George Scott
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